Meeting Minutes Minnutes des Assembliées

An Assembly of the Principals and Electors of the Parish will be held in the Parish Church on Monday, 11 December 2023 at 7.00pm to conduct the following business: –

1. Apologies.
2. To receive and if deemed advisable, approve the minutes of the Parish Assembly held on 29 November 2023.
3. To decide whether the Parish should acquire, as a gift from its owner, Field G506. To authorise the Connétable and Procureurs to appear in the Royal Court to exchange the contract for this land.
4. In conformity with Article 32 of the Rates (Jersey) Law 2005, to elect a member of the Assessment Committee for a term of three years, the Term of Office of Philip Barber being due to expire.
5. In conformity with Article 5 of the Loi (1914) sur la Voirie, elect three Principals residing in the Parish to act as members of the Roads Committee for a term of three years.
6. In conformity with Article 5 of the Loi (1914) sur la Voirie, elect two Roads Inspectors for each of the Vingtaines of Des Marais, De Longueville, De La Rocque, and De la Rue for a term of three years.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Church on Wednesday, 29 November 2023 at 7.00pm to conduct the following business: –

1. Apologies.
2. To receive and if deemed advisable, approve the minutes of the Parish Assembly held on 4 October 2023.
3. To receive and if deemed advisable, approve and adopt the audited accounts of the Connétable for the financial year ended 30 April 2023. The said accounts having been previously verified by a firm of Chartered Accountants and examined by the Committee named for that purpose.
4. To place at the disposal of the Roads Committee the amount required for the upkeep and maintenance of the byroads for the financial year ending 30 April 2024.
5. To present, and the Assembly to approve, the Estimates (budget) of the Parish of Grouville for the financial year ending 30 April 2024.
6. To approve a Parish Rate for the financial year ending 30 April 2024.
7. To elect a Committee to examine the Connétable’s accounts for the financial year ending 30 April 2024.
8. To appoint a firm of Chartered Accountants to audit the Connétable’s accounts for the financial year ending 30 April 2024.

In conformity with Article 19 of the Elections (Jersey) Law, 2002, an Assembly of the Electors of the Parish of Grouville, duly convened, was held at the Parish Church on Tuesday 21 November 2023 at 18.30 hours to proceed with the election of two Centeniers in accordance with the said Acts of the Court.

An Assembly of the Principals and Electors of the Parish will be held in the Grouville Parish Church on Wednesday, 4 October at 19:00, to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 15 August 2023.
• To receive a report compiled by the Parish on the findings and recommendations of the Financial Review Working Group.

On the instructions of the Parish Assembly in 2022, the Connétable formed an independent Working Group to undertake a review of its financial processes. This report forms the basis of the Working Group’s recommendations and has been approved by the three members of that group.

In accordance with the wishes of the Parish Assembly, the report will first be presented to the Grouville Accounts Committee on 26 September, and will be made available to parishioners via the Grouville.je website no later than Friday, 29 September 2023. Hard copies will be made available upon request.

Members of the Financial Review Working Group will be in attendance to answer questions.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Tuesday, 15 August at 19:00, to conduct the following business: 

1. To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 8 June 2023. 

1. To record one of the recommendations of the Financial Review Working Group, being the creation of reserve funds to avoid fluctuations in the rate.  

1. To establish a property reserve fund in relation to the monies generated by Maison le Maistre.  

In 2022, the Parish ascertained through historic minutes and the translation of the deeds that passed through the Royal Court on 5 April 1988, that there appeared to be no restrictions on the use of funds generated through Maison Le Maistre. In accordance with the wishes of the Parish Assembly, these findings were passed to an independent working group, formed to review the financial processes of the Parish on 31 May 2023. Further research was carried out at Jersey Archive by the Working Group, who agreed with the Parish’s initial findings in that the funds did belong to the Parish without restriction. It is the Parish’s intention to create a property reserve fund using the transfer of £600,000 from the Maison Le Maistre accumulated surpluses. 

A separate Parish Assembly will be called in the coming weeks to present an interim report of all the findings of the Financial Review Working Group, once it has been examined by the Accounts Committee.  

1. To receive a report from the Connétable on the Parish Hall roof project, detailing the background of the project, the damage to the roof areas and the construction works required to remedy the damage.  

1. To consider and if deemed advisable approve the release of funds from the property reserve fund to pay for the roof project. 

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Thursday, 8 June 2023 at 19:00 to conduct the following business: 

1. To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 17 May 2023. 

1. To consider an alternative proposal for auditing services received from PKF bba.  

On 17 October 2022, the Parish Assembly approved the appointment of Grant Thornton to continue in the role of Parish auditor for the year 2022/23.  

The Connétable has now received a quotation of £21,000 for Grant Thornton’s services, which compares with a £9,500 quotation received from PKF bba. The Connétable and the Procureurs du Bien Public consider it appropriate to return the matter to the Parish Assembly to reconsider now that the estimates have been received.  

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Wednesday, 17 May 2023 at 19:20 to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Nomination Meeting held on 5 April 2023.

• To elect two Constable’s Officers for Vingtaine des Marais.

• To elect a Vingtenier for the Vingtaine de Longueville.

• In conformity with Article 5 of the Loi (1914) sur la Voirie, to elect one candidate to act as a Roads Inspector to complete a term of office expiring 31 December 2023.

A Nomination Meeting will be held in the Parish Hall on Wednesday 17 May 2023 at 19:00 to conduct the following business:

• To elect a Centenier to complete a term of office expiring 18 March 2024.
• If there are more candidates than vacancies a poll will be held on Wednesday, 21 June 2023. If there are not more candidates than vacancies, then any duly nominated candidate will be declared elected at the Nomination Meeting.

• To elect a Centenier to complete a term of office expiring 9 September 2024.

• To elect a Centenier to complete a term of office expiring 23 June 2025.

• For 2 and 3 above, if there are more candidates than vacancies a poll will be held on Wednesday 19 July 2023. If there are not more candidates than vacancies, then any duly nominated candidate will be declared elected at the Nomination Meeting.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Wednesday, 5 April 2023 at 19:00 to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Nomination Meeting held on 15, February 2023 to elect a Procureur du Bien Public and Centenier, the Parish Assembly held on 20, December 2022 and the Parish Assembly held on 14, December 2022 to elect two members of the Rates Assessment Committee.

• In conformity with Article 5 of the Loi (1914) sur la Voirie, to elect one candidate to act as a member of the Roads Committee to complete a term of office expiring 31, December 2023.

UPDATE:

16.05.2023 – The minutes of the Parish Assembly on Wednesday, 05 April 2023 have been amended. The amended section is item 2, paragraph 3.

In accordance with the Elections (Jersey) Law 2002, Article 19, a Nomination Meeting will be held at Grouville Parish Hall on Wednesday, 15 February 2023 at 19:00 for the following business:

1. to elect a Procureur du Bien Public for a 3-year term of office

1. to elect a Centenier for a 3-year term of office

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Tuesday, 20 December 2022 at 7.00pm to conduct the following business: –

1. Apologies
2. To receive and, if deemed advisable, approve the minutes of the Parish Assembly held on 17, October 2022.
3. To present the Auditors accounts for the year ended 2021/22.
4. To present, and the Assembly to approve, the estimates of the Parish of Grouville for the financial year 2022/23
5. To approve a Parish Rate for the financial year 2022/23.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Wednesday, 14 December 2022 at 7.00 pm to conduct the following business:

• In conformity with Article 32 of the Rates (Jersey) Law, 2005 as amended, elect two members of the Rates Assessment Committee for a term of three years, the current terms of office being due to expire.

The Connétable welcomed everybody to the assembly and asked the Parish Secretary to read out the convening notice.

The Connétable paid tribute to the late Thomas Edward Aubin Le Quesne (Tom), who passed away earlier this month having served some 36 years in the Municipality. A minute’s silence was held in Tom’s honour.

The Connétable introduced DC, the recently appointed Parish Secretary.

The Connétable apologised for the lateness of this year’s Assembly, advising that it had been due to the time taken in arranging a quantity surveyor’s report for the Parish Hall roof project.

The Connétable advised that votes taken this evening by a show of hands unless it was the wish of the Assembly to vote by secret ballot.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Monday, 22 August 2022 at 19:00 to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 18 July 2022
• To consider the following licencing applications for recommendation to the Licencing Assembly:

Application for a P49 Entertainment Permit for The Pembroke, La Grande Route des Sablons, Grouville.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Monday, 18^th July, 2022 at 7.00pm to conduct the following business: –

1. To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 13^th June, 2022.
2. To conform with Article 5 of the Loi (1914) sur le voirie and elect two Roads Inspectors for the Vingtaines of Des Marais and De La Rue.
3. Bailiffs Permit – To consider an application from La Hougue Bie for an Annual Entertainment Permit (P49) to conduct various functions and events on the said premises. WITHDRAWN

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Monday, 13th June 2022 at 7.30pm to conduct the following business:

A nomination for Vingtenier for the Vingtaine des Marais was received from Mr Drew Livingston, who was proposed by Mr Chris Osgood and seconded by Wendy Langley-Smith.

Paroisse de Grouville

Electoral Assembly

Pursuant to the Act of the Royal Court dated the 8^th day of April, whereby it was ordered that an Election for Centenier be held in the Parish of Grouville until June 2025.

Pursuant to Article 19 of the Public Elections (Jersey) Law 2002, an Assembly of the Electors of the Parish of Grouville was held at the Parish Hall on Thursday 21st April at 7.pm.

An Assembly of the Principles & Electors of the Parish held at Grouville Parish Hall on

Thursday 21^st April 2022 at 7.27pm

1. To receive and if deemed advisable approve the Minutes of the Parish Assembly held on the 2^nd December 2021 and 24^th February 2022
2. To elect one Vingtenier for Vingtaine De La Rue
3. To elect one Officier Du Connétable for Vingtaine De Longueville for a 3 year term of office expiring June 2025

DRAFT

The undersigned request that a Parish Assembly be convened at 7.30pm on Thursday 10 March 2022 to consider the following:

• To request the Connétable to relay to the States Assembly their concerns with the process adopted for the Bridging Island Plan and in particular their dissatisfaction with the shortness of time available for parishioners to consider carefully the amendments lodged in relation to Grouville.

• To request the Connétable to relay to the States Assembly their strong objections, on environmental and other grounds, to the proposed rezoning for affordable homes of the following fields in Grouville, and their opposition to proposed amendments to the Island Plan 2022-25 (P.36/2021) as follows –

• Amendment 66 in the name of Deputy SM Wickenden in relation to Fields G403C, G403D, and part of G432A, Grouville;
• Amendment 67 in the name of Deputy SM Wickenden in relation to Fields G508, G508A, G526, G526A and GG521A, Grouville;
• Amendment 71 in the name of Deputy SG Luce in relation to Field G355, Grouville;
• Amendment 72 in the name of Deputy SG Luce in relation to Field G358A, Grouville;

• To request the Connétable to withdraw Amendment 70 to the Island Plan 2022-25 (P.36/2021) or, in the event of the Connétable declining to do so, to request the Connétable to relay to the States Assembly their strong objections, on environmental and other grounds, and their opposition to Amendment 70 which seeks to insert Field G234, Grouville within the list of sites to be zoned for affordable homes, in the name of the Connétable of Grouville.

• To request the Connétable to relay to the States Assembly their strong support, on environmental and other grounds, for Amendment 62 to the Island Plan 2022-25 (P.36/2021) in the name of the Deputy of Grouville in relation to the withdrawal of Field G392A, Grouville from the list of sites to be zoned for affordable homes.

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Thursday 24 February 2022 at 6.30pm to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 2 December 2021
• In accordance with Article 5 (1) of the Licencing (Jersey) Law, 1974 as amended, consider the following licencing applications for recommendation to the Licencing Assembly:

An Assembly of the Principals and Electors of the Parish will be held in the Parish Hall on Thursday 2^nd December 2021 at 7.30pm to conduct the following business:

• To receive and if deemed advisable approve the Minutes of the Parish Assembly held on 14^th October 2021.

• In conformity with Article 32 of the Rates (Jersey) Law, 2005 as amended elect two members of the Rates Assessment Committee for a term of three years, commencing 1^st January 2022 and to elect one Rates Assessor to complete a three-year term ending 31^st December 2023.

• Elect a Constables Officer for the Vingtaine of De La Rocque.

• In accordance with Article 5 (1) of the Licencing (Jersey) Law, 1974 as amended, consider the following 6^th Category Licencing Application for recommendation to the Licencing Assembly:

An Assembly was held to consider the reduction of speed limit to 20mph on La Rue du Coin, La Rue Soulas and Le Chemin du Radier.  To agree that these roads should comply with the directions of the new policy which is being developed to give priority to more vulnerable road users.  The final decision to be made by the Connétable and Roads Committee.

To agree the green lane network should be extended to the bottom of Le Chevre Rue.

To discuss the merits or otherwise of kerbside collection of refuse, to improve recycling in the Parish and decide upon the course of action that the Parish should take on this matter.

An Assembly was held to consider licencing application from Kizzies Florist and Boutique and Seymour Inn & Public House for recommendation to the Licencing Assembly.

An Assembly was held for the following business: receive and if deemed advisable adopt the audited accounts of the Connétable for the financial year ended 30th April 2021; to place at the disposal of the Roads Committee the amount required for the upkeep and maintenance of the byroads during the financial year 2021/2022; approve the estimates of the funds required by the Parish for the financial year ending the 30th April 2022 and a rate of an amount that will produce for the Parish income sufficient to satisfy the requirements; name a Comité to examine the accounts of the Connétable for the year ending 30th April 2022; approve a donation to the Association of Jersey Charities; appoint auditors to audit the Connétables accounts for the Parish for the year ending 30th April 2022; to discuss a proposal to enter into an agreement with the Youth Service concerning the Gorey Youth Project.

An Assembly was held to elect three candidates to act as members of the Roads Committee.

An Assembly was held to conduct the following business: to Elect 1 Officier du Connétable for the Vingtaine des Marais; to Elect 1 Vingtenier for the Vingtaine de la Rocque.

An Assembly was held to conduct the following business: to Elect 2 Officiers du Connétable for the Vingtaine de Longueville; to Elect 2 Officiers du Connétable for the Vingtaine de la Rocque; to Elect 1 Officier du Connétable for the Vingtaine de la Rue.

An Assembly was held to conduct the following business: to elect Vingtenier for the Vingtaine of Longueville; to elect an Officer du Connétable for the Vingtaine of Longueville; to consider licencing application from Harriet and Rose Ltd for recommendation to the Licencing Assembly.

An Assembly was held to conduct the following business: to elect a member of the Assessment Committee, the Term of Office of Philip Barber being due to expire; to elect three Principals residing in the Parish to act as members of the Roads Committee; to elect two Roads Inspectors for each of the Vingtaines of Des Marais, De Longueville, De La Rocque, and De la Rue.

An Assembly was held to conduct the following business: consider licensing applications from Drifters Restaurant Limited and Food Baby Limited for recommendation to the Licencing Assembly.

An Assembly was held to conduct the following business: to agree that the Parish enters into contracts with the owners of field number G189A in order to provide drainage for the road, La Rue du Moulin de Bas, and further to instruct the Connétable and at least one Procureur to attend the Royal Court in order to register the said contracts; to agree that the Parish should register in the Royal Court the Parishes ownership of the Public fountain and well that is situated on La Rue a Don.

An assembly was held for the following business: receive and if deemed advisable adopt the audited accounts of the Connétable for the financial year ended 30th April 2020; to place at the disposal of the Roads Committee the amount required for the upkeep and maintenance of the byroads during the financial year 2020/2021; approve the estimates of the funds required by the Parish for the financial year ending the 30th April 2021 and a rate of an amount that will produce income sufficient to satisfy the requirements; name a Comité to examine the accounts of the Connétable for the year ending 30th April 2021; approve a donation to the Association of Jersey Charities; to appoint auditors to audit the Connétables accounts for the Parish for the year ending 30th April 2021; to agree that the Parish enter into a contract with the owner of the piece of land adjacent to the Parish shed; to agree that the Parish enter into contracts with the owners of fields 214, 215 & 213 in order to provide drainage for the road.

An Assembly was held to conduct the following business: elect two members of the Rates Assessment Committee for a term of three years, commencing 1st January 2020; consider licencing application from Beresford Street Kitchen Limited for recommendation to the Licencing Assembly.

An assembly was held for the following business: receive and if deemed advisable adopt the audited accounts of the Connétable for the financial year ended 30th April 2019; to place at the disposal of the Roads Committee the amount required for the upkeep and maintenance of the byroads during the financial year 2019/2020; approve the estimates of the funds required by the Parish for the financial year ending the 30th April 2020 and a rate of an amount that will produce income sufficient to satisfy the requirements; to approve a sum of money for the purpose of refurbishing the Parish Rectory; name a Comité to examine the accounts of the Connétable for the year ending 30th April 2020; approve a donation to the Association of Jersey Charities; to appoint auditors to audit the Connétables accounts for the Parish for the year ending 30th April 2020; to take into consideration and if deemed advisable to agree that the Parish should declare a climate change emergency, and aim to be carbon-neutral by 2025.

An Assembly was held to conduct the following business: to elect a Vingtenier for the Vingtaine of Des Marais and an Officier Du Connetable for the Vingtaine of De La Rue; to consider a proposal by the Connétable and Procureurs of Grouville to spend approximately £100,000 on the refurbishment of “Maison Le Maistre”, the Parish owned over 55’s properties.